Request for Records

What this form is for

Under the Condominium Act, 1998 and Ontario Regulation 48/01, owners, purchasers, and mortgagees (or their authorized agents) must use the mandatory Request for Records form to ask a condominium corporation for its records. Using the exact prescribed form is required — a corporation can decline a request that does not use it.

When to use it

• You want to review or obtain copies of core records such as the declaration, by-laws and rules, budget, financial statements, auditor’s report, reserve fund plan, meeting minutes, or the record of owners and mortgagees.
• You are requesting non-core records (subject to reasonable fees).
• You are a purchaser or mortgagee entitled to review records before or during a transaction.

What happens next

The corporation has 30 days to respond using the mandatory Board’s Response to Request for Records form. It must state, for each record, whether access or a copy will be provided, any applicable fee, and — if it refuses — the provision of the Act that allows the refusal.

What you’ll need

• The full legal name of the condominium corporation.
• Your unit or common-interest identification (from your deed or status certificate).
• Your mailing address in Ontario.

Fill it out below with plain-language guidance, then download a completed PDF to print, sign, and deliver. The blank official form is also available for download.