Board Governance
Board Meeting Agenda Template
A reusable agenda template for Ontario condominium board of directors meetings.
Use case: Use when scheduling monthly or quarterly board meetings and preparing the board package.
Meeting details
Corporation: _______________________________
Date and time: _______________________________
Location / virtual link: _______________________________
Directors present: _______________________________
Regrets: _______________________________
Management present: _______________________________
Agenda
| Time | Item | Purpose |
|---|---|---|
| 1. Call to order | Open meeting | |
| 2. Quorum of directors | Confirm voting capacity | |
| 3. Approval of previous minutes | Motion | |
| 4. Conflict of interest disclosures | Record | |
| 5. Management report | Information / decisions | |
| 6. Financial report | Information / decisions | |
| 7. Reserve fund and capital projects | Information / decisions | |
| 8. Compliance and enforcement summary | Information | |
| 9. Contracts and quotes for approval | Motion(s) | |
| 10. Owner correspondence | Information / direction | |
| 11. AGM / owners’ meeting planning | Information / direction | |
| 12. Committee reports | Information | |
| 13. New business | ||
| 14. In camera (if required) | Closed session | |
| 15. Adjournment |
Motions log
| Item | Motion text | Moved by | Seconded by | Result |
|---|---|---|---|---|
Action items
| Action | Owner | Due date |
|---|---|---|