Voting & Elections
Candidate Nomination Checklist
Checklist for accepting, verifying, and publishing director candidate nominations for Ontario condo elections.
Use case: Use during the nomination period before an owners' meeting where directors will be elected.
Before nominations open
- Confirm election date and number of open director positions
- Review eligibility rules in declaration and bylaws
- Prepare nomination form or written nomination requirements
- Prepare candidate consent and disclosure form
- Set nomination period dates and publish in meeting notice
For each nomination received
- Candidate name and unit number recorded
- Nominator is an eligible owner if required by documents
- Seconding nominator obtained if required
- Written consent to serve signed and dated
- Candidate meets age, occupancy, or other qualification rules
- Conflicts of interest disclosed (related contracts, management ties)
- Candidate biography collected if corporation distributes statements
- Acknowledgment sent to candidate and nominator
Closing the nomination period
- Nomination period closed at stated deadline
- Final candidate list verified by board or management
- Determine acclamation vs contested election for each position
- Publish candidate list to owners within required timeframe
- Prepare ballots or electronic ballot configuration for contested seats
Floor nominations at meeting (if permitted)
- Chair confirms floor nomination rules before election item
- Verify candidate consent obtained before vote
- Update ballot or voting system if floor candidate added