AGM & Meetings
Owner Meeting Agenda Template
A structured agenda template for Ontario condominium owners' meetings including AGMs and special meetings.
Use case: Use when drafting the agenda included in an owners' meeting notice or displayed at the meeting.
Meeting details
Corporation: _______________________________
Meeting type: ☐ AGM ☐ Special ☐ Requisitioned ☐ Other: __________
Date and time: _______________________________
Location / virtual access: _______________________________
Reconvened date (if applicable): _______________________________
Agenda
1. Call to order
2. Registration and quorum verification
- Units represented: ______ / Required: ______
3. Proof of notice
4. Appointment of chair and secretary
5. Approval of previous minutes (if applicable)
6. Unfinished business
7. Reports
- President / board report
- Financial statements and treasurer report
- Auditor report (if applicable)
- Reserve fund update
8. New business
- Item: _______________________________
- Item: _______________________________
9. Elections
- Director election — ______ positions
- Scrutineer appointment
10. Motions requiring owner vote
| Motion | Mover | Seconder | Result |
|---|---|---|---|
11. Other business (if permitted)
12. Adjournment
Notes for chair
- Do not proceed with votes until quorum is confirmed.
- Read each motion clearly before voting.
- Record results for minutes and voting results record.