Proxies & Quorum
Quorum
The minimum number of voting units that must be represented at an owners' meeting — in person, by proxy, or by other permitted means — before the meeting can conduct substantive business.
In plain language
Quorum answers the question: “Are enough owners represented to make this vote legitimate?” Without it, an Ontario condo meeting generally cannot elect directors, approve budgets, or pass owner-level motions.
Each voting unit counts once toward quorum. Proxies count if valid. The required percentage is set by the Condominium Act and your declaration or bylaws — often 25% of units, but verify for your corporation.
How participation is counted
| Counts toward quorum | Usually does not |
|---|---|
| Owner present in person | Guest without a unit |
| Valid proxy for a unit | Invalid or late proxy |
| Remote owner if permitted | Tenant without voting rights |
| One co-owner attending for the unit | Same unit counted twice |
If quorum fails
The chair typically adjourns the meeting. The corporation may reconvene on a second date stated in the notice or issue new notice. Repeated failures delay elections and owner decisions — see what happens if quorum is not met.
Planning tools
Boards should track participation before meeting night, not at the door only:
Quorum vs voting majority
Quorum is not the same as winning a vote. You need quorum to hold the vote; separate rules determine whether a motion passes (e.g., majority of those present and voting).