AGM & Meetings
AGM
Annual General Meeting — a yearly owners' meeting where the condominium corporation presents financial and operational reports, elects directors, and addresses owner business.
In plain language
The AGM (annual general meeting) is the centerpiece of Ontario condo democracy each year. Owners receive financial updates, hear from the board, elect directors, and vote on matters reserved to owners — such as certain budgets, bylaw amendments, or auditor waivers.
The corporation must hold an AGM within the timeframe required by the Condominium Act and give proper notice with a proxy form. Quorum must be achieved before most business proceeds.
Typical AGM agenda items
- Proof of notice and quorum verification
- Approval of previous AGM minutes
- President and treasurer reports
- Presentation of financial statements
- Auditor report or motion to waive audit
- Director elections
- Motions requiring owner vote (bylaws, special assessments if on notice)
- Owner questions (procedure varies by corporation)
Planning resources
AGMs require coordinated notice, proxy collection, and election preparation:
AGM vs board meetings
| AGM (owners’ meeting) | Board meeting |
|---|---|
| All owners invited | Directors only (typically) |
| Elects directors | Oversees corporation between AGMs |
| Requires owner notice and quorum | Governed by board procedure |
| Votes on owner-level matters | Votes on board-level decisions |
If the AGM fails quorum
Substantive business waits until a quorate meeting — often a reconvened date in the original notice. Chronic failures require process fixes and owner engagement. See what happens if quorum is not met.